Request for pupil leave


5th September 2013

Dear Parents/Carers,

Important changes to the regulations concerning term-time holidays

Until September 2013, The Education (Pupil Registration) (England) Regulations 2006 allowed Headteachers to grant leave of absence for the purpose of a family holiday during term time in “special circumstances” of up to ten school days leave per year. Headteachers could also grant extended leave for more than ten school days in exceptional circumstances. 

From September 2013 amendments to the 2006 regulations removed references to family holiday and extended leave as well as the statutory threshold of  ten school days. The amendments make clear that Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances.

If parents do not apply for leave of absence in advance of taking it, the absence will be recorded as unauthorised. If you keep a child away for longer than was agreed, any extra time is recorded as unauthorised. If the pupil fails to attend school within 10 school days immediately following the date the pupil was due to return and the school has no reasonable grounds to believe that the pupil is unable to attend the school by reason of sickness or any other unavoidable cause and both the school and the Local Authority have failed, after reasonable enquiry, to ascertain where the pupil is, the pupil can be removed from roll and referred to Children Missing Education (CME).

Any unauthorised absence can result in a Penalty Notice for £120 (£60 if paid within 21 days); a Penalty Notice will be issued to each parent for each child taken out of school.

Due to these changes, I will no longer be able to authorise any leave for absences which I may have done in the past; this includes family holidays and extended weekend breaks.

I will consider request for leave if the conditions detailed in the application cover letter can be deemed as an exceptional circumstance.

I have attached a copy of the new application form for leave of absence during term time, which must be used for any request for leave and submitted along with a letter detailing any exceptional circumstances. Any information in these letters will remain confidential.

I am still able to authorise absence for extra-curricular events such as sports events or music exams.

If you have any concerns regarding how these changes may affect any requests you have already made or were planning to make, please do not hesitate to contact me. Unfortunately, my hands are now tied by legislation.

Yours sincerely


Mrs Janet Meacock



Request for Student Leave